Privacy policy

The purpose of this privacy policy is to inform you of the nature, extent and purpose of the processing of personal data (hereinafter also referred to as “data”). Personal data is any information that is personally identifiable to you, such as your name, address, e-mail address, or your usage history. The Privacy Policy applies to all data processing operations carried out by us, both in the context of our core activities and for the online media we provide.

Who is responsible for data processing in our company

Responsible for data processing is

Clean Exhaust Association e.V.
Steinweg 20
95032 Hof, Germany

E-mail: kontakt@cea-europe.org

All other contact details and responsible persons can be found in the imprint.

Processing your data as part of the core activities of our organisation

If you are a member or supporter, have a business relationship with us or are interested in our activities, the nature, extent and purpose of the processing of your data will depend on the membership, contractual or pre-contractual relationship that exists between us. The data we process includes all data that we need to administer or process the existing membership or business relationship with you or to process your enquiry or support service.

The processing of your data is limited to that which is necessary and appropriate for the purposes set out above. We will inform you before or during the data collection process which data is involved.

Your data will only be disclosed to third parties if this is necessary for the purposes of the organisation of our business, the processing of financial accounting and compliance with legal obligations. Where we use third parties to provide our services, the terms and conditions and privacy notices of those third parties will apply.

Data concerned:

Data subjects: Interested parties, members, business and contractual partners

Purpose of processing: Management of members and support services, management of contractual relationships, communication and response to contact requests, office and organisational procedures.

Legal basis: Fulfilment of contract and pre-contractual enquiries, Art. 6 para. 1 lit. b GDPR, legal obligation, Art. 6 para. 1 lit. c GDPR, legitimate interest, Art. 6 para. 1 lit. f GDPR

Your rights under the GDPR

Under the GDPR, you have the rights listed below, which you can exercise at any time with the data controller named in section 1 of this privacy policy:

• Right of access: You have the right to request information from us as to whether and which of your data we are processing.
• Right to rectification: You have the right to request us to rectify inaccurate data or to complete incomplete data.
• Right to erasure: You have the right to request that your data be erased.
• Right to restriction: In certain cases, you have the right to request that we restrict the processing of your data.
• Right to data portability: You have the right to request that we transfer your data to you or another controller in a structured, commonly used and machine-readable format.
• Right to lodge a complaint: You have the right to lodge a complaint with a supervisory authority. The supervisory authority will be the authority for your usual place of residence, your place of work or our principal place of business.

Right of withdrawal

You have the right to withdraw your consent to data processing at any time.

Right of objection

At any time, you have the right to object to the processing of your data, which is based on our legitimate interest pursuant to Art. 6 para. 1 lit. f GDPR. If you exercise your right to object, we ask you to explain the reasons. We will then no longer process your personal data unless we can prove to you that there are compelling legitimate grounds for processing the data which override your interests and rights.

Notwithstanding the foregoing, you have the right at any time to object to the processing of your personal data for advertising and data analysis purposes.

Please send your objection to the above mentioned contact address of the data controller.

When do we delete your information?

We will delete your information when we no longer need it or when you instruct us to do so. This means that, unless otherwise stated in the individual privacy notices in this Privacy Policy, we will delete your data

• when the purpose of the data processing has ceased to exist and the relevant legal basis stated in the individual data protection notices no longer exists, e.g.
  • upon termination of the contractual or membership relationship between us (Art. 6 para. 1 lit. a GDPR) or
  • if we no longer have a legitimate interest in continuing to process or store your data (Art. 6 para. 1 lit. f GDPR),
• if you exercise your right of objection and there is no other legal basis for the processing pursuant to Art. 6 para. 1 lit. b-f GDPR,
• if you exercise your right of objection and there are no compelling legitimate grounds for erasure.

However, if we still need to retain (certain parts of) your data for other purposes, for example because it is necessary for tax purposes (usually 6 years for business correspondence or 10 years for accounting documents) or for the establishment, exercise or defence of legal claims arising from contractual relationships (up to 4 years), or if the data is necessary to protect the rights of another natural or legal person, we will only delete (that part of) your data after these periods have expired. However, until these periods have expired, we will limit the processing of these data to these purposes (compliance with retention obligations).

Cookies

Our website uses cookies. Cookies are small text files consisting of a series of numbers and letters that are stored on the device you are using. Cookies are primarily used to exchange information between the device you are using and our website. This includes, for example, the language settings on a website, the login status or the location where a video was watched.

Two types of cookies are used when you visit our website:

• Temporary cookies (session cookies): These store a so-called session ID, which can be used to assign various requests from your browser to the shared session. Session cookies are deleted when you log out or close your browser.
• Permanent cookies: Permanent cookies remain stored even after you close your browser. This allows our website to recognise your computer when you return to our website. Information on language settings or log-in information, for example, is stored in these cookies. These cookies can also be used to document and store your surfing behaviour. This data can be used for statistical, marketing and personalisation purposes.

In addition to the above categories, cookies can also be distinguished according to their purpose:

• Essential cookies: These are cookies that are essential to the operation of our site, such as cookies to store logins or shopping baskets for the duration of your session, or cookies that are set for security purposes.
• Statistical, marketing and personalisation cookies: These are cookies used for analytical purposes or to measure reach. Such ‘tracking’ cookies may be used in particular to store information about search terms entered or the frequency of page views. In addition, an individual user’s browsing behaviour (e.g. viewing of certain content, use of features, etc.) may be stored in a user profile. Such profiles are used to display content to users based on their potential interests. If we use services that store cookies on your device for statistical, marketing and personalisation purposes, we will inform you separately in the following sections of our Privacy Policy or when we obtain your consent.

Data concerned:

• Usage data (e.g. access times, websites visited)
• Communication data (e.g. information about the device used, IP address).

Data subjects: Users of our online services

Purpose of processing: Displaying our website, ensuring the operation of our website, improving our website, communication and marketing.

Legal basis:
Legitimate interest, Art. 6 para. 1 lit. f GDPR
If we do not obtain your consent to the setting of cookies, we base the processing of your data on our legitimate interest in improving the quality and user-friendliness of our website, in particular the content and functions. You can use the security settings of your browser to object to the use of cookies set by us within the scope of our legitimate interest. You can choose not to accept cookies in the first place, to accept them only on request, or to have them deleted each time you close your browser. When cookies are used forCookies nach jedem Schließen Ihres Browsers gelöscht werden. Werden Cookies für unsere Webseite deaktiviert, können möglicherweise nicht mehr alle Funktionen der Webseite vollumfänglich genutzt werden.

Consent, Art. 6 para. 1 lit. a GDPR
If we ask you to allow us to place certain cookies on your device before you visit our website and you agree to this, the legal basis will be the consent you have given. As part of your consent, we will inform you of the specific cookies we set. If you do not give your consent, only the so-called technically necessary cookies, which are required for the proper functioning of our website and its display in your browser, will be set. If you have consented to the setting of cookies, you may withdraw your consent at any time.

Webhosting

To maintain our website, we use a provider whose server stores our website and makes it available on the internet (hosting). The provider may process all data transmitted via the browser you use and generated when you use our website. This includes, in particular, your IP address, which the provider needs in order to be able to deliver our online offer to the browser you are using, as well as all entries you make via our website. In addition, the provider we use may 

• the date and time you access our website
• Time zone difference from Greenwich Mean Time (GMT)
• Access status (HTTP status)
• the amount of data transferred
• the internet service provider of the accessing system
• the type and version of browser used
• the operating system used
• the website from which you may have accessed our website
• the pages or sub-pages you visit on our website

are collected. The above information is stored in log files on our provider’s servers. This is necessary to ensure the stability and security of the operation of our website.

Data concerned:

• Content data (e.g. posts, photos, videos)
• Usage data (e.g. access times, websites clicked on)
• Communication data (e.g. information about the device used, IP address)

Data subjects: Users of our website

Purpose of processing: Displaying our website, ensuring the operation of our website

Legal basis: Legitimate interest, Art. 6 para. 1 lit. f GDPR

Web host(s) commissioned by us:

STRATO

Service provider: STRATO AG, Pascalstr. 10, 10587 Berlin
Website: https://www.strato.de/hosting/
Privacy policy: https://www.strato.de/datenschutz/

Contact us

If you contact us via email, social media, telephone, fax, post, our contact form or in any other way and provide us with personal data such as your name, telephone number or email address or other information about yourself or your enquiry, we will process that data to respond to your enquiry in the context of the pre-contractual or contractual relationship between us.

Data concerned:

• Inventory data (e.g. names, addresses)
• Contact details (e.g. email address, telephone number, postal address)
• Content data (text, photos, videos)
• Contract data (e.g. subject of the contract, duration of the contract)

Data subjects: Interested parties, customers, business and contractual partners

Purpose of processing: Communication and response to contact requests, office and organisational procedures

Legal basis: Fulfilment of contract and pre-contractual enquiries, Art. 6 para. 1 lit. b GDPR, legitimate interest, Art. 6 para. 1 lit. f GDPR

Content services

We use certain services to be able to display certain content or graphics (videos, images, music, fonts, maps) via our website. The services we use process the IP address assigned to you at the time of your visit to our website, as this is the only way that the relevant content can be displayed in the browser you are using. In addition, the providers of these services may place other cookies on your device, which are used to collect information about your usage behaviour, your interests, the device and browser used by you, as well as the time and duration of your session. These providers regularly use this information for analysis, statistical and marketing purposes. Furthermore, this information may also be combined with information from other sources. This applies in particular if you yourself maintain an account with the provider and are logged in at the time of the session.

We would like to point out that, depending on the location of the service provider mentioned below, the data mentioned below may be transferred to and processed on servers outside the European Union. In this case, there is a risk that the level of data protection prescribed by the GDPR may not be maintained and that the enforcement of your rights may be impossible or difficult.

Data concerned:

• Usage data (e.g. access times, visited websites)
• Communication data (e.g. information about the device used, IP address)

Affected persons: Users of our website

Purpose of processing: Provision of our websites, provision of content, ensuring the operation of our websites

Legal basis: Consent via cookie consent banner, Art. 6 par. 1 lit. a DSGVO

We use the following content services:

Google Web Fonts

Google Web Fonts allow us to incorporate fonts (web fonts) into the design of our website and display them correctly in your browser when viewing our website. The inclusion of these web fonts takes place via a server call to Google. From there, the fonts are sent to your browser in a compressed form and unpacked there. This server is usually located in the USA. If you visit one of our pages on which we use Google Fonts, Google will be informed which of our pages you have visited.

Service provider: Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA
EU department: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Irland
Website: https://fonts.google.com/
Privacy policy: https://policies.google.com/privacy
Datenschutzerklärung: https://policies.google.com/privacy

Security measures

We also use state-of-the-art technical and organisational security measures to comply with data protection laws and to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unlawful access by third parties.

Up-to-dateness and changes to this privacy policy

This Privacy Policy is current and has the status of May 2024. It may be necessary to amend this Privacy Policy due to changes in legal or regulatory requirements.

This privacy statement was created with the help of the SOS Recht privacy generator. SOS Recht is an offer of Mueller.legal Rechtsanwälte Partnerschaft based in Berlin. It was automatically translated using DeepL for easier information purposes. Only the German version of the Privacy Policy is legally binding.